Crown Matriculation School| Rules of the School

This Privacy Policy explains how the school collects, uses, and protects the personal information of students and their parents/guardians. By enrolling your child in the school, you agree to the terms mentioned below.

Collection of Information

The school collects necessary personal information during admission and throughout the student’s enrollment, including:

Student’s name, date of birth, gender, photograph, and address
Parent/Guardian name, contact number, email ID, occupation, and address
Academic records and previous school details
Medical information, allergies, or special health conditions (if any)
Emergency contact details
Fee and payment information

Purpose of Collecting Information

The information collected is used for:

Admission and student record maintenance
Academic planning, evaluation, and progress reporting
Communication with parents regarding school activities, exams, and notices
Health and safety management during school hours
Fee management and financial records
Compliance with educational board and government requirements

Confidentiality of Information

All personal information provided to the school will be kept confidential. Student and parent data will be accessed only by authorized school staff for official purposes. The school will not sell, rent, or misuse personal information.

Sharing of Information

Information may be shared only when necessary:

With educational boards, government authorities, or regulatory bodies (as required by law)
With medical professionals during emergencies
With transport or service providers strictly for operational purposes

Photographs & Media Consent

The school may take photographs or videos of students during academic or co-curricular activities. These may be used for school records, notice boards, newsletters, annual magazines, or official communication. If parents do not wish their child’s images to be used, a written request must be submitted to the school office.

Data Security

The school takes reasonable measures to protect student and parent information from unauthorized access, loss, or misuse. Records may be maintained in both physical and digital formats under secure conditions.

Updating Information

Parents/Guardians are responsible for providing accurate information. Any changes in address, phone number, email ID, or medical condition must be informed to the school immediately.

Record Retention

Student records will be maintained as per school policy and statutory requirements. Records may be securely archived after the student leaves the school.

Consent

By enrolling the student in the school, parents/guardians:

Give consent for the collection and use of information for educational and administrative purposes.
Agree to follow the school’s privacy and data handling practices.

Policy Updates

The school reserves the right to modify this Privacy Policy when necessary. Any updates will be communicated through official school channels.

Contact the School

For any privacy-related concerns or requests, parents may contact the school office directly.

Privacy Policy